IT Accessibility Policy Text

Working Draft

This page contains the most current text of the IT Accessibility Policy. It is subject to minor changes as the policy nears its final form. Once the policy is approved, this page will include a link to the official policy document on the Campus Administrative Manual website.

Purpose:

The IT Accessibility Policy is established to ensure electronic information technologies (EIT) utilized by the University are accessible; to enhance the reputation of the University regarding IT accessibility; to ensure appropriate parties are notified of and can respond to complaints and queries about accessibility concerns including any difficulties in accessing electronic materials or related information technologies; and to allow the University to satisfy its legal and ethical responsibilities with respect to Federal and State law including section 508 of the Rehabilitation Act of 1973 (36 CFR Part 1194) under 29 U.S.C. 794d, 47 U.S.C. 255; and the Illinois Information technology Accessibility Act (IITAA), PA 095-0307.

Scope:

This policy applies to all Electronic Information Technologies (EIT) necessary to carry out the mission of the University of Illinois at Urbana-Champaign.

Websites, multimedia, and other EIT not controlled by the University are outside the scope of this policy.

Authority:

This policy is under the authority of and enforced by the Office of the Vice Chancellor for Diversity, Equity, and Inclusion.

Policy:

In order to comply with Federal and State law and regulations as cited, the University will maximize the accessibility of its Electronic Information Technologies. Such EIT will meet the guidelines described in the implementation plan.

Definitions:

ACCESSIBLE
Resources are "accessible" when a person with a disability is afforded an equal and independent opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.
EQUALLY EFFECTIVE ACCESS
This phrase means that the core content, intent, and functionality of an electronic material and/or information technology will be perceivable, consumable, and open to interaction by any user regardless of their capability. The end result will be accomplishable in a comparable time and with comparable effort for all users.
ELECTRONIC INFORMATION TECHONOLOGIES
Electronic information technologies (EIT) are computer hardware and software, operating systems, web-based information and applications, telephones and other telecommunications products, video equipment and multimedia products, that are used in the access, creation, conversion, dissemination, or duplication, of data or information utilized to facilitate the core missions of the University. The term is used inclusively in this policy to also include digital content; including course-assigned books, journals, articles, web pages, and videos, used by University students, faculty, or administrative personnel for the core missions of the University.

Processes/Procedures/Guidelines:

  1. The Office of the Vice Chancellor for Diversity, Equity, and Inclusion (OVCDEI) shall establish a technology accessibility review committee (TARC) responsible for the implementation, governance, and exceptions to this policy.
  2. An "Implementation Plan" containing processes, procedures, and guidelines for putting this Policy into action shall be established: See https://go.illinois.edu/itaccessibility.
  3. The TARC shall manage the compliance monitoring structure and process.
  4. The TARC shall oversee and coordinate the University's efforts to provide training and education to faculty, staff, and students on compliance with this policy.
  5. The TARC shall periodically review the accessibility guidelines and standards established by the applicable laws, including without limitation the Web Content Accessibility Guidelines (WCAG) 2.0, Levels A and AA, Section 508 of the Rehabilitation Act of 1973 and the Illinois IT Accessibility Act (IITAA), to determine whether any revisions or updates to this policy or its implementing procedures are necessary. The policy in its entirety shall be reviewed every 3 years.
  6. All EIT shall be reviewed for accessibility according to the implementation plan. Upon a finding of non-compliance by appropriate University authorities, and to the extent that those with disabilities are unable to perform their required functions, the use of such EIT may be subject to discontinuance until the EIT is made to conform or an exception is granted.
  7. Requests for exceptions to this policy must be submitted to the TARC, acting for the OVCDEI. Individuals requesting an exception must provide a plan that would allow for access through accessible alternative means, unless such an alternative is not possible due to technological constraints or if the intended purpose of the technology (e.g., virtual reality goggles) at issue does not allow for an alternative. The implementation plan shall describe expectations for how long this process will take.
  8. In instances where the TARC disapproves of an exception, the submitter may appeal to the OVCDEI. Unapproved subject technology shall not be used.

Exceptions:

  1. Otherwise in-scope EIT operated by registered student organizations (RSOs), fraternities or sororities, or organizations operating on campus not under the direct control of the University.
  2. In-scope EIT that has been reviewed and granted an exception, as per item g in Processes/Procedures/Guidelines.

Contacts:

Office of the Vice Chancellor for Diversity, Equity, and Inclusion

  • Interim contact: Danielle Morrison
  • 217-333-6290